Meeting Minutes
October 19, 2000

On Saturday, October 19, 2009, the Oak Grove Historical Society met at the Davis Center at 10:00 am.

Vice-President Pat Lewis stated a business meeting would not be held to give time for our speaker, Mr. David L Gilmore, to speak about the Civil War. Mr. Gilmore was autographing books before his presentation.

Mark Fulks had prepared flyers to advertise items to be auctioned on October 24, 2009. He encouraged members to take them and distribute them around the community. He also stated that items could be dropped off at the Davis Center between 1:00 until 5:00 pm on Friday, October 23, 2009.

Pat Lewis thanked Mark Fulks for all the hard work he had put forth to prepare for the auction.

Mr. David L Gilmore spoke about the Civil War on the border between Kansas and Missouri. Mr. Gilmore wrote "Civil War on the Missouri-Kansas Border" and "Riding Vengeance with the James Gang". He was a technical consultant for the movie, "Ride with the Devil". There are articles writen by him regarding the border wars in "Journal of the West", "History Today" and "Wild West". After his presentation, Mr. Gilmore answered questions posed by those in attendance.

Those in attendance were:

Joyce McCrander
Clarence Bauer
Becky Dyer
Greg McLallen
Mark Fulks
Mary Turner
Helen Owings
Donna Rice
Pat Lewis
Barbara Lefholz
Barbara Griffith
Dan Baer
Kathleen Baer
Bryan Hord
Steve Romanchuk
Jack Hackley
Jerry Lewis
Cathy Lewis
Carole Garrison
Edie Cutshall
Clayton Cutshall
Larry Philpott
Wanda Philpott
Steven Craig
Stu Main
Charles Petty
Bob Turner

Meeting Minutes
September 19, 2009

The Oak Grove Historical Society met September 19, 2009 at the Davis Center.

Vice-President Pat Lewis announced that there would be no business meeting to give time to our guest speaker, Mr. Armin William Schannuth, a railroad historian. There were a couple of announcements to be made before the presentation. Karen Findley explained that the 2009 Christmas Ornaments had arrived. They would be selling for $10 each. It was suggested that members pay cash for the ornaments they took to sell. Pat Lewis asked for a volunteer to coordinate the list of auction items and advertisements for the auction. Joyce McCrander, CeCe Morgan and Barbara Griffith have volunteered to coordinate the ads and auction items.

CeCe Morgan reported to the secretary that the balance in the checking account was $6990.89.

Louise Shore is to write thank you notes to Mr. Schannuth and send a thank you note as well as a contribution to the Speakers Bureau of the Missouri Historical Society.

Those in Attendance were:

Karen Findley
CeCe Morgan
Becky Nebgen
Joyce McCrander
Clarence Bauer
Jack Hackley
Wallace Johnson
Mark Fulks
Carol Nebgen
Carol Grote
Mary Turner
Floyd Evans
Hollis Dyer
Glen Lewis
Pat Lewis
Sharon Persikoff
Phil Grote
Barbara Griffith
Jack Robinson
Norma Robinson
James Nebgen
Don Spencer
Bryan Hord
Louise Shore
 

Meeting Minutes
August 15, 2009

The Oak Grove Historical Society met August 15, 2009 at the Davis Center. Vice-President Pat Lewis called the meeting to order.

Recording Secretary Louise Shore read the minutes of the July meeting. Margie Morrison made the motion to accept the minutes as read. Hollis Dyer seconded the motion. The minutes were approved.

Treasurer CeCe Morgan reported that the balance in the account was $6765.20. Pat Lewis explained that Glen and Pat had purchased a copier to be used for copying photos or documents on copy paper or photo paper.

Karen Findley reported on the 2009 Christmas ornament. She circulated a sample of the Dr. William F. Frick home that will be imprinted on an emerald green glass ornament. Margie Morrison made the motion that we accept the ornament as displayed with a selling price of $10.00. CeCe seconded the motion. Motion carried. Becky Dyer made the motion to order 250 ornaments. Barbara Griffith seconded the motion. Motion carried.

Karen Findley reported that David Jackson, Director of Archives and Education at the Jackson County (MO) Historical Society would gladly publicize any of our events via their website. He stated that we might wish to bookmark the site "Jacomo Bookmark at http://www.jchs.org/education/jacomo_bookmark.htm .

Pat Lewis posed the question regarding future fundraiser projects. Several ideas were expressed. Mark Fulks suggested an auction, or possibly sponsoring an art show; Becky Dyer suggested afghans or cookbooks. The consensus of the group was to have an auction sometime in the fall. Karen Findley stated she was having an antique booth at Greenwood, MO on Labor Day weekend. She would be willing to place flyers in her booth promoting the auction. It will be open to the public to donate and Oak Grove Historical Society members will be called upon to donate what they can. The telephone tree will be used to contact Society members. There is to be no clothing, appliances or electrical items. If items do not sell, the person donating the item must pick it up and dispose of the item. Items will be tax deductible. The location is tentatively set to be at the Davis Center. The date will be Saturday, October 24, 2009. Possible advertising sites will be Focus on Oak Grove, Comcast Public Service Channel, and flyers at the Citywide Garage Sale and Karen Findley's antique booth.

Clay Barton is filing the 2009 annual registration for the Society. There is a fee. CeCe Morgan is to check on the cost of the fee.

Karen Findley reported that the 501C forms have been received by the IRS. A response should be arriving within 90 days.

The Oak Grove Historical Society will continue meeting at the Davis Center until further notice.

Pat Lewis stated that next month a speaker will present a program and we need to follow up on the trip to Arrow Rock.

Karen Findley asked about a work day at the Vestal site.

Mark Fulks challenged the group to bring a prospective member to the next meeting in September.

Barbara Griffith made the motion to adjourn. Donna Rice seconded the motion. The meeting was adjourned.

Respectfully submitted,

Louise Shore, Recording Secretary

Meeting Minutes
June 20, 2009

On June 20, 2009 the Oak Grove Historical Society met at 10:00 AM in the Davis Center. Mark Fulks passed out copies of books prepared by the Missouri Historical Society for members to browse through at their leisure. President Greg McLallen called the meeting to order.

Recording Secretary Louise Shore read the April 21, 2009 minutes. Wallace Johnson made the motion to accept the minutes as read. Barbara Griffith seconded the motion. The minutes were approved. The minutes were read for the special April 23, 2009 meeting held at 7:00 PM in the Davis Center. The motion was made by Barbara Griffith to approve the minutes as read. Karen Findley seconded the motion. The motion carried. The May 16, 2009 minutes were read. This consisted of a potluck dinner at Rex and Karen Findley’s home. Barbara Griffith made the motion to approve the minutes as read. Barbara Lefholz seconded the motion. The minutes were approved.

The treasury has a balance of $7090.20. The Treasurer, Evelyn Church, passed away June 1, 2009. Donations were made in Evelyn’s memory. Paula, Wallace Johnson’s sister, became a lifetime member. Two more plaques had been sold according to CeCe Morgan. Due to Evelyn’s passing a new treasurer needed to be elected. Barbara Lefholz made the motion to nominate CeCe Morgan as the new treasurer. Barbara Griffith seconded the motion. The motion carried unanimously. CeCe Morgan is now the Treasurer for the Oak Grove Historical Society.

Mark Fulks presented a proposal regarding the purchase of a permanent site for the Oak Grove Historical Society. The proposal is attached to the minutes. Karen Findley made a motion to support the proposal of Barbara Griffith purchasing the Vestal Building with the Oak Grove Historical Society purchasing the building from Barbara Griffith. It is understood that the two tenants would be encouraged to remain in their present locations. CeCe Morgan seconded the motion. A vote was taken and the motion passed by an overwhelming majority of 18 out 19 members present.

Karen Findley reported on the progress of the 501C3 papers. She has been having difficulty completing the paperwork. Mark Fulks offered his assistance to complete the necessary paperwork.

Karen Findley stated that she is presently attempting to get a good picture of the Dr Frick home to place on the 2009 collectible Christmas ornament. She has contacted David Jackson, Jackson County Historical Society, for a copy of the one in their collection. It will cost $25 to get a quality photo of the Dr Frick home. The house was built in 1870, but was remodeled in the 1920s. Karen prefers the 1870 photo. Karen also mentioned that the Jackson County Historical Society would like to have a donated copy of the Town and Country Pictorial History of Oak Grove.

Mark Fulks made suggestions for fundraising ideas for the Oak Grove Historical Society. Some of the ideas included sponsoring a dance possibly using a new musical group that is forming in Oak Grove, a talent show at the Onyx Theater, or a consignment sale.

Pat Lewis expressed her appreciation for all the work Mark Fulks had done in finding a site as a permanent home for the Society and Barbara Griffith for her generous gift to promote a permanent home for the group. Barbara Griffith made a motion to adjourn and Pat Lewis seconded the motion. The motion carried.

Respectfully submitted,
Louise Shore, Recording Secretary


Those in attendance:

Greg McLallen
Pat Lewis
Louise Shore
Wallace Johnson
Bryan Hord
Rue “Ike” Church
Alice Church
Barbara Griffith
Hollis Dyer
Becky Dyer
Floyd Evans
Fran Evans
Dan Baer
Charlene Baer
Mark Fulks
Barbara Lefholz
CeCe Morgan
Karen Findley
Clarence Bauer

Meeting Minutes
May 16, 2009

The Oak Grove Historical Society had their May 16, 2009 meeting hosted by Rex and Karen Findley at their home for a potluck dinner at 6:00 pm. Their home is the former Dr. Frick's home. Members and guests enjoyed a wide variety of good foods and conversation.

Marcia Hord explained the application for 501C Status. There will be a $300 fee for the application. She will proceed to complete the 32 page form and addends to be submited to the IRS for approval. If approved, they will assign a tax identification number so those donating will be able to claim a tax deduction for their donation. Karen Findley will assist in completion of the application.

The following persons were in attendance:

Rex Findley
Karen Findley
Bryan Hord
Marcia Hord
Glen Lewis
Pat Lewis
Glen and Pat's grandson
CeCe Morgan
Barbara Lefholz
Hollis Dyer
Becky Dyer
Evelyn Church
Helen Owings
Bill Webb
Judy Webb
Joyce McCrander
Gary McCrander
Wallace Johnson
Louise Shore
Barbara Griffith
Mark Fulks
Jim Nebgen
Carole Nebgen
Jim and Carole Nebgen's daughter
Floyd Evans
Dan Baer

Meeting Minutes
April 23, 2009

A special meeting was called by President Greg McLallen of the Oak Grove Historical Society on April 23, 2009 at 7:00 p.m. at the Davis Center. The purpose of the meeting was to discuss the findings the building committee had regarding the property at 204 SW 10th Street. President McLallen asked the group what their wishes were regarding a possible offer to purchase the property. The representative of Financial was asking $16,000 for the property. Discussion followed regarding the condition of the building and cost of purchasing the site.

The Vestal Hardware building was also discussed as a possible site. The price for the building at the present time is listed as $140,000. There are two businesses renting the building at the present time, but there is space in the back for possible use by the Historical Society.

Barbara Griffith made a motion that we make a bid of $10,000 on the 10th Street site. Evelyn Church seconded the motion. After some discussion, Barbara Griffith withdrew the motion.

A suggestion was made that Greg McLallen and the city inspector, Tony Adams, visit the site and determine what improvements would be necessary to bring the property up to city code standards.

Glen Lewis expressed the opinion that the Society needed to establish its non-profit status before we actually made any offers on possible sites. Wallace Johnson was asked to call Marsha Hord to set up an appointment time for Karen Findley and Greg McLallen to meet with her to complete the necessary paperwork to apply for non-profit status.

Karen Findley had sent a message that one of the CDs was due April 29, 2009 with a ten day grace period. Its value is $2070 plus interest. Karen needs to be notified before then if she needs to take any action regarding the CD.

Mark Fulks stated that if the Historical Society made an offer on the Vestal Hardware building of $125,000 at an interest rate of 6% for 20 years, the payment would be $895 per month. This would not include taxes or insurance. There would be rental income from the occupants of the two businesses. An offer could be made with the condition that the offer would only be valid if the group were able to get financing. He also stated that the Max Swisegood property was asking $90,000, but an offer of $75,000 at an interest rate of 6% for 20 years would be $515 per month payment. This would not include taxes or insurance or utilities.

Greg McLallen was to meet with the city inspector and report at the May 16 meeting.

Meeting was adjourned.

Those in attendance - April 23, 2009

Bill Web
CeCe Morgan
Barbara Lefholz
Hollis Dyer
Greg McLallen
Dan Baer
Kathleen Baer
Floyd Evans
Mark Fulks
Barbara Griffith
Louise Shore
Pat Lewis
Glen Lewis
Evelyn Church
Wallace Johnson

Meeting Minutes
March 21, 2009

On March 21, 2009 the Oak Grove Historical Society met at the Davis Center.

Vice President Pat Lewis called the meeting to order. The minutes were read. Hollis Dyer made the motion to approve the minutes and Cece Morgan seconded the motion. Minutes were approved.

Evelyn Church, treasurer, reported a balance of $6905.60.

Cece Morgan asked that all ornaments be returned.

Under old business, Wallace Johnson mentioned he had an album about the Modern Woodsmen and Mary Turner had taken pictures of gravestones of members of the Modern Woodsmen. The Modern Woodsmen are similar to the Masons.

Greg McLallen is presently investigating the availability of grants for the Oak Grove Historical Society.

Wallace Johnson had a school sweater, football pants and other school clothing that had belonged to Warren Grayum. Jeannie Grayum had given them to the Society along with some pictures. Wallace asked Carol Grote if she would be able to store them. Carol Grote was wondering if someone had storage space for the collection of period clothing she presently is storing in her home.

Pat Lewis stated that President Greg McLallen was seeking some direction on the Society's wishes regarding obtaining a building for display, storage, and record keeping of donated articles in the Society's possession. A discussion followed regarding possible building sites and storage safes to protect the donated items. A committee consisting of Barbara Griffith, Mark Fulks, Wallace Johnson, Greg McLallen, Glen Lewis with assistance from Hollis Dyer was formed. They are to report their findings at the April 2009 meeting.

Bryan Hord will continue to plan programs for the year 2009. He asked for suggestions for speakers and field trips. A vote was taken for a future field trip to Arrow Rock/Blackwater as first choice or Truman Library as a second choice. Becky Dyer made the motion to visit Arrow Rock/Blackwater and Mary Turner seconded the motion. The motion was approved. Bryan Hord and Becky Dyer will report at the April meeting when a vote will be taken on the date and time of the field trip.

Wallace Johnson shared pictures he had taken of the Ray Herald farm. The slave house has been moved to Missouri Town.

Barbara Griffith made a motion to adjourn. Cece Morgan seconded the motion. The meeting adjourned. Respectfully submitted,
Louise Shore, Recording Secretary

Meeting Minutes
February 21, 2009

The Oak Grove Historical Society met February 21, 2009 at the Davis Center.

A presentation was made by Bob Eckhoff from the Anderson House and Lexington Battlefield in Lexington, MO. He portrayed different personalities that would have lived during the Civil Ward Battle of Lexington. One character was Private Isaac Neill. He shared items soldiers would carry with them as well as proper etiquette during that era. He had many items that were used by soldiers and civilians. He explained and demonstrated these items with those in attendance.

President Greg McLallen called the meeting to order. The minutes were read and approved.

Karen Findley requested members pick up the Oak Grove Historical Society handbook for updates they might need. Karen Findley had been contacted by the Oak Grove Rehab Center regarding a deceased resident. There were no surviving family members. He had a 1950's Army uniform that the Oak Grove Historical Society might want for their collection. Carol Grote would store the uniform with clothing she has in her collection until a place is available to display such items. Karen Findley had contacted the Clinton Historical Society for a coy of their operating notebook used to record donated items. Items would be numbered so a record would be available as to the name of the donor and the type of item donated. Karen suggested that President McLallen appoint a committee to create such a notebook to keep records of items donated to the Oak Grove Historical Society.

Cece Morgan reminded members to return any Christmas ornaments they still had in their possession.

Karen Findley stated Bryan Hord had purchased a two drawer fireproof file cabinet for the Oak Grove Historical Society's use.

Karen Findley invited the members to attend a potlock dinner at their home for the May 16th meeting. She suggested they bring a guest as a potential member.

Treasurer Evelyn Church stated there is a balance of $6747.60 in the treasury. She received a statement that the CD had accumulated interest of $141.40.

Pat Lewis made a motion to send a $50.00 donation to Anderson House in appreciation of Bob Eckhoff's presentation. The treasurer presented the recording secretary a check for the amount. The recording secretary would send a thank you note along with the donation to Anderson House.

Hollis Dyer made a motion that we accept the invitation to the Findley's home for the May meeting.

The meeting was adjourned.

Respectfully submitted,
Louise Shore, Recording Secretary