Meeting Minutes
September 18, 2010

The Oak Grove Historical Society met September 18, 2010 at the Davis Center at 10:00 a.m.

President Pat Lewis called the meeting to order. The minutes were read and one correction was made that the Secretary to the City Council is Cathy Smith. Barbara Lefholz made the motion to accept the minutes with the corrections. Donna Rice seconded the motion. The minutes were approved.

CeCe Morgan reported a balance of $5695.62 in the regular checking account. She had deposited the $2700.00 in the new money market account. Additional deposits have been made. The account has $3485.00 plus abount $250.00 from donations. Motion made to accept the treasurer's report by Mary Turner and a second to the motion was made by Barbara Griffith.

Jenny Grote has joined for one year as a member and the American Legion has joined as our first busines lifetime member.

Pat Lewis stated that we need to think creatively about how we can raise additional money to pay for the restoration of the building. Mark Fulks said he has had no response at this time regarding our grant from Truman Heartland.

It was voted to move the date of the auction to October 16, 2010 at 10:00 a.m. to allow more time to prepare. A deadline of September 24, 2010 was given for members to let the committee know what members would be donating. A sale bill will be prepared with photos. Louise Shore will prepare a form for CeCe Morgan to give donors to use for income tax deductions.

Pat Lewis expressed her appreciation of the excellent job Donna Rice and other members presented at the Oak Grove City Council Meeting regarding the beautification of residents' homes.

CeCe Morgan made amotion that Holly Scarborough be offered a lease that would reduce her rent $100 to $650 per month for one year excluding the storage room that will be used by the Oak Grove Historical Society. She would have the option of either paying in one lump sum for the rent or pay one-half on the first of the month and the other half on the 15th of the month. She will be ased to vacate the space in the rear of the building that will be occupied by the Oak Grove Historical Society by October 10, 2010. Mary Turner seconded the motion. The motion carred.

A telephone committee will be calling members for a list of any items they may be donating in the auction.

Jerry Hoy was present as a representative of Leroy Hayes. He was wondering if the Oak Grove Historical Society would be interested in a 1927 Fire Truck that could be used in parades. Chris Russell had spent many hours working on the fire truck. CeCe Morgan made the motion that the Oak Grove Historical Society accept the donation of the 1927 Fire Truck. Kathleen Baer seconded the motion. Motion carried.

Pat Lewis complimented Jack Hackley for his presentation at the Oak Grove Chamber of Commerce dinner.

Barbara Griffith made a motion to adjourn. Mary Turner seconded the motion. The meeting was adjourned. Respectfully submitted, Louise Shore, Recording Secretary.



Those in attendance:

Kathleen Baer
Dan Baer
Floyd Evans
Patty Soerries
Pat Lewis
CeCe Morgan
Jack Hackley
Helen Owings
Mary Turner
Barbara Griffith
Barbara Lefholz
Donna Rice
Carole Nebgen
James and Carole Nebgen's daughter
Greg McLallen
Wallace Johnson
Mark Fulks
Jerry Hoy
 

Meeting Minutes
August 21, 2010

The August 21, 2010 meeting of the Oak Grove Historical Society was held at the Davis Center in Oak Grove, MO at 10:00 AM. President Pat Lewis called the meeting to order. Recording Secretary Louise Shore read the minutes of the July meeting. Corrections needed to be made. Fran Evans and CeCe Morgan had met with Monte Sutherland at Wal-Mart to discuss the possibility of obtaining a grant from Wal-Mart. The other correction was regarding the contact person Cathy Clark, city clerk to be added to the agenda for a City Council meeting. Wallace Johnson made the motion to accept the minutes as read with corrections. Karen Findley seconded the motion. Minutes were approved.

Treasurer CeCe Morgan reported that the checking account had a balance of $7,171.62. Becky Dyer had brought donations of $370.00 along with some additional checks given in memory of her husband, Hollis Dyer. A donation of $50.00 had been received by CeCe Morgan to apply to the building restoration. Donna Rice made a motion that we take $2700.00 out of the checking account to create a money market account at the Commercial Bank. This money was donated for the restoration/repairs to the building. Becky Dyer also agreed to apply the money donated in Hollis Dyer’s honor to this account. Karen Findley seconded the motion. Motion carried. Louise Shore made a motion that the signature card should contain the names of Karen Findley and CeCe Morgan as the designated signees. Barbara Griffith seconded the motion. Motion carried.

Pat Lewis announced that the Second Auction is scheduled for October 9, 2010. She urged those in attendance to begin thinking about what they would donate and if possible include a picture of the item. Some would be chosen to place on the sale bill.

The next newsletter will be prepared in November and mailed by December 1, 2010. Louise Shore asked that anyone with suggestions or items to be included should contact her. Vice-President Bryan Hord asked for ideas on a display to show our progress raising money to meet the grant from the Goppert Foundation.

Pat Lewis mentioned that rocks needed to be moved from behind the Vestal building. Glen Lewis along with assistance from Bryan Hord would move the rocks.

The letter requesting a slot on the agenda for the City Council Meeting on September 7, 2010 was read. A discussion followed regarding suggestions for those attending.

New members recently joining the Oak Grove Historical Society are B. Anne Hallier, Ray and Lois Morrison, as well as John and Donna Gnagi.

Karen Findley stated the 2010 Christmas ornaments have arrived. They recognize the former drug store owned by the McLaurine, Robinson and Branum families. Members were to pick up those they planned to sell.

A reception for Representative Ike Skelton was being held at the Broadway Grille at 11:30 AM. Everyone is welcome.

Pat Lewis was going to see about getting a contract signed by Holly Scarborough freeing up space for the historical society. Barbara Griffith made the motion to adjourn the meeting. Mary Turner seconded the motion. The meeting was adjourned.

Respectfully submitted by
Louise Shore, Recording Secretary

Those in attendance were:

Wallace Johnson
Karen Findley
CeCe Morgan
Floyd Evans
Kathleen Baer
Dan Baer
Becky Dyer
Pat Lewis
Verna Freels
Katherine Dowell
Donna Rice
Helen Owings
Patty Soerries
Barbara Griffith
Mary Turner
Barbara Lefholz
Bryan Hord
Louise Shore
“Bill Bill” Lewis

Meeting Minutes
July 17, 2010

The Oak Grove Historical Society met July 17, 2010 at 10:00 AM in the Davis Center in Oak Grove. President Pat Lewis called the meeting to order. She welcomed two new members: Patty (Fickle) Soerries and Cathy Dowell. Secretary Louise Shore read the minutes from the May meeting. Barbara Griffith made a motion the minutes be accepted as read. Barbara Lefholz seconded the motion.

Treasurer CeCe Morgan reported a balance of $5519.96 in the checking account. The CDs were cashed in for a total of $3757.92. Donations from members totaled $2700.00. CeCe read a letter sent to Fran Evans from The Goppert Foundation stating they would donate $18,500.00 to the Oak Grove Historical Society, if we would match the amount. We have until July 31, 2012 to fulfill this goal. We must deposit the money in a separate account to prove we have such funds. The Commercial Bank of Oak Grove requested that an article be placed in the Focus on Oak Grove telling about the generous offer of The Goppert Foundation. CeCe also reported that she had met with Monte Sutherland of the local Wal-Mart and he suggested they contact the Wal-Mart Foundation located in Bentonville, Arkansas. CeCe explained that an adjustment was made in the June rent for Holly and Midge because they were required to be closed for three days for the construction going on in the building.

Ike Church suggested we make a thermometer to show our progress in reaching our goal of $18,500.00. A motion was made by Barbara Lefholz and seconded by Louise Shore that we make Greg McLallen a lifetime member of the Oak Grove Historical Society as a way of showing him our appreciation for all the work he did in helping with the repairs on the building.

Pat Lewis reported that the total cost of the restoration/repairs was $37,775.00. Barbara Griffith wrote a check for $12,591.00 to begin the work and a check for $15,184.00 at the completion of the work. The Oak Grove Historical Society wrote a check for $10,000.00 for the remainder of the money owed to Danny Graham.

Dan Baer suggested that we might have a celebration of small town values in 1850s costume involving the community.

We will certainly miss one of our members, Hollis Dyer, who passed away on Friday morning.

Karen Findley passed out updates for the membership booklet and gave booklets to new members. Members were asked to check the membership tree and their personal information so corrections could be made.

Pat Lewis mentioned keeping our website up-to-date by members submitting articles or activities we are promoting.

The 2010 Christmas ornament honoring the drug store that was owned by Branum, Robinson, and McLaurine was on display on Karen’s laptop. She plans to order 250 ornaments and stated that more could be made if needed. Some have already reserved their ornaments.

Donna Rice made a motion that we send a representative to the City Council meetings. Verna Freels had mentioned that many homeowners are neglecting the upkeep of their property. Donna Rice and Verna Freels along with any other members wishing to attend will contact Tony Adamson or Dave Church to be placed on the City Council meeting’s agenda.

We are attempting to set a date for the second annual auction this year. It will be necessary to work around Rhody Oldham’s schedule. We are looking at September or October.

Our CDs were cashed in with a loss of only $19.00. Ike Church made a motion approving cashing in the CDs for restoration/repairs of the Vestal Building. Verna Freels seconded the motion. Motion was approved.

Joyce McCrander made a motion that the meeting adjourn. Wallace Johnson seconded the motion. Meeting was adjourned

Respectfully submitted,
Louise Shore, Recording Secretary

Those in attendance were:

CeCe Morgan
Dan Baer
Louise Shore
Wallace Johnson
Kathleen Baer
Ike Church
Patty Lewis
Alice Church
Donna Rice
Karen Findley
Barbara Lefholz
Verna Freels
Helen Owings
Floyd Evans
Joyce McCrander
Barbara Griffith
Glen Lewis
Patty Soerries
“Bill Bill” Lewis

Meeting Minutes
May 15, 2010

The May 15, 2010 meeting of the Oak Grove Historical Society was held in the Davis Center in Oak Grove, MO at 10:00 AM. Mark Fulks had placed copies of the letter of interest and the response from the Truman Heartland Foundation on each table for members to read. President Pat Lewis called the meeting to order.

Louise Shore read the minutes. Wallace Johnson moved to accept the minutes as read. Floyd Evans seconded the motion. The minutes were approved.

Cece Morgan stated that the balance in the checking account was $11,851.64. Barbara Griffith made the motion to accept the treasurer’s report. Greg McLallen seconded the motion. The treasurer’s report was approved.

Pat explained that a structural engineer had surveyed the Vestal Building.
Karen Findley asked that a decision be made regarding the Christmas ornament for 2010. A motion was made by Mark Fulks to consider the Branum Drug Store for the 2010 ornament. Mary Turner seconded the motion. The motion was approved.

Pat Lewis announced that the June 19, 2010 meeting will convene at 11:30 AM with an appreciation dinner.

Danny Graham has put in supports to provide safety measures in the Vestal Building. Possible cost of restoration may be $37,000. Mark Fulks was preparing the application for funds from the Truman Heartland Foundation. Results will be known in the fall. Discussion proceeded in an attempt to determine the consensus of the members on how to move forward on restoration of the Vestal Building. Greg McLallen explained the progress that has been made. He also explained what measures need to be implemented next. Karen was going to check on the two CDs to determine if there would be any penalties assessed if they were cashed in. A few members stated they would donate money for the restoration. Barbara offered to loan the money to the Oak Grove Society, if they would contribute some funds for the restoration. A separate promissory note would be written for the amount of the loan. It was also suggested that a time frame be set for completion of the restorative work. Provisions need to be made to protect Holly’s business. Karen Findley and Joyce McCrander were going to prepare a letter or article for the newspaper regarding needs for the restoration of the building. Fran Evans was going to make some inquiries with businesses about possible donations. Pat Lewis requested that we have a certificate of Danny Graham’s insurance for the Oak Grove Historical Society and a copy for Holly Scarborough. Pat also requested a copy of the insurance Barbara Griffith has on the building. CeCe Morgan made a motion that Danny Graham be instructed to proceed with restoration of the Vestal Building. Joyce McCrander seconded the motion. Motion carried.

Barbara Griffith motioned we adjourn. Dan Baer seconded the motion. Meeting was adjourned.

Respectfully submitted,
Louise Shore, Recording Secretary

Those in attendance:

Mary Turner
Glen Lewis
Pat Lewis
“Bill Bill” Lewis
Louise Shore
Cece Morgan
Floyd Evans
Fran Evans
Wallace Johnson
Verna Freels
Joyce McCrander
Barbara Griffith
Mark Fulks
Charles Petty
Karen Findley
Dan Baer
Kathleen Baer
Greg McLallen
Bill Webb
Barbara Lefholz

Meeting Minutes
April 17, 2010

The Oak Grove Historical Society met April 17, 2010 at 10:00 AM at the Davis Center. President Pat Lewis called the meeting to order. Louise Shore read the minutes. Hollis Dyer made a motion the minutes be accepted as read. Donna Rice seconded the motion.

CeCe Morgan reported a balance of $13,623.94. She had written a check to Barbara Griffith of $516.00 for real estate taxes owed to her from January, February, and March. A check was written to Diane Hord for the website. A new member, Verna Freels, joined as a lifetime member. Hollis made a motion that the treasurer’s report be accepted. Donna Rice seconded the motion. The motion carried.

Pat Lewis stated she had sold a gold plaque that needed to be installed. Clay Barton had stated that any member of the OG Historical Society could issue a receipt for taxable deductions, but Pat Lewis stated it would be best to have CeCe Morgan, treasurer, be the one to issue such receipts.

Discussion followed regarding how best to proceed with repairs on the Vestal Building. Danny Grayum had given Pat Lewis a bid of $24,000 to repair the mezzanine and the roof. Pat will have the official bid by the next meeting. Mark Fulks has sent a letter of interest to the Truman Heartland Foundation for $14,000 to be used for repairing the Vestal Building. If they show interest, an application will need to be submitted. That would need to be done by the end of May with results being available this fall.

Mark Fulks had a bound copy of the 1930s Oak Grove Banner on display for members to see. The Lee’s Summit Historical Society gave the copies of the Oak Grove Banner beginning in 1906 – 1970s to the Oak Grove Historical Society. The Kansas City Library had bound copies from 1906 through the 1940s or 1950s.

According to CeCe Morgan, Holly Scarborough has expressed some concern regarding the availability of storage space for her shop. Pat Lewis said she had spoken to Holly and assured her that we want her business to stay and we realize there will be some inconvenience when doing repairs. Pat Lewis stated that she had spent $45 on light bulbs for the Vestal building. An addition to the March meeting should state that Mark Fulks, CeCe Morgan, and Karen Findley did speak to Clay Barton about income taxes. Karen, as she was leaving, asked Clay Barton if those working on repairs in the Vestal building would be covered by our insurance. Clay Barton stated that he felt they would be covered. According to Pat Lewis, Danny Grayum is self-insured. It was agreed that Bryan Hord, Mark Fulks and Pat Lewis would each contact an architectural engineer to assess what we need to do to repair the future home of the Oak Grove Historical Society.

Mark announced that the Chamber of Commerce was hosting a Taste of Country with silent auctions this evening at the Davis Center. He also stated that Barbara Griffith’s children were hosting an 80th birthday party for her at the Broadway Grille on Sunday, April 18, 2010. Everyone was welcome.

On April 25, 2010 at 7:00 PM the Methodist Church will host a concert dedicating the organ they have had refurbished. All are welcome to come. Bryan Hord welcomed any suggestions for programs and future speakers. He stated that due to cost cuts the Missouri Historical Society’s Speakers Bureau was closed. We could contact speakers personally, if we desired to have them make a presentation.

Hollis Dyer moved that the meeting be adjourned.

Respectfully submitted,
Louise Shore, Recording Secretary

Those in attendance:

Bryan Hord
Verna Freels
Helen Owings
Louise Shore
Donna Rice
Hollis Dyer
Becky Dyer
Floyd Evans
Clarence Bauer
Mark Fulks
Kathleen Baer
Dan Baer
CeCe Morgan
Joyce McCrander
Pat Lewis
Pat Lewis’ grandson