Meeting Minutes
August 18, 2012

The August 18, 2012 meeting of the Oak Grove Historical Society was held at the Davis Center in Oak Grove, MO.

President Pat Lewis called the meeting to order. The minutes were read. No corrections were necessary.

The treasurer’s report stated that the checking account had a balance of $258.21 and the money market account’s balance was $2040.45. A service charge of $3.50 on the money market account exceeds the interest of $.26. It was recommended that CeCe speak to the bank about a different account that would not be charging us a service fee when the balance is below a certain amount. Berta Graham made a motion to accept the treasurer’s report. Patty Soerries seconded the motion. The motion was approved.

Young Bill Lewis presented a print of the Oak Grove Train Depot to the Oak Grove Historical Society. Carolee Robinson along with Glen and Pat Lewis’ grandchildren purchased the print. The great-grandchildren were presenting it in honor of Pat’s mother, Elizabeth Davis. Carolee, Bill, Nicholas, Aubrey, Adeline, and Natalie Lewis purchased the print from the Brass Armadillo Antique Mall.

Genie (Grayum) Day gave Wallace Johnson a portion of her grandmother’s scrapbook for the Oak Grove Historical Society. She had removed articles and photos that pertained to her family.

Discussion opened regarding the Homes Tour. Clay Barton agreed to allow visitors to tour his building to see the Bank of Oak Grove safe. Pat and Becky Dyer have been contacting prospective homeowners to see if they are willing to allow people to tour their homes. Barbara Griffith is to gather information on the other historical societies that may have a Christmas Homes Tour at the same time. The end of the month of August was set as the deadline to finalize the decision of whether there are enough homes.

Berta Graham is conducting a sale in the White Oaks subdivision on September 5-8, 2012. There will be a variety of Christmas decorations.

The future museum for our society needs to have the walls painted, the ceiling fixed and the floor repaired or replaced.

September 8, 2012 is the date for Oak Grove’s citywide garage sale. Joyce Macrander felt we should not participate because so many members have other commitments.

Marilyn George spoke about the progress being made on the George Historical Cemetery. Crosby Kemper was to interview a character pretending to be Quantrill on Tuesday at the Kansas City Library. It will be aired on PBS at a later date.

Wanda Philpott made the motion to adjourn. Patty Soerries seconded the motion. The meeting was adjourned.

Respectfully submitted, Louise Shore, Recording Secretary

Those in attendance;

Ike Church
Jack Hackley
Anne Hallier
Pat Lewis
Bill Lewis
Becky Dyer
Verna Freels
Marilyn George
Barbara Griffith
John George
Joyce Macrander
Larry Philpott
Wanda Philpott
Barbara Lefholz
Berta Graham
Wallace Johnson
Patty Soerries
Louise Shore
CeCe Morgan

Meeting Minutes
July 21, 2012

The Oak Grove Historical Society met at the Davis Center for their July 21, 2012 meeting in Oak Grove. President Pat Lewis called the meeting to order. The speaker that was scheduled was unable to come to the meeting.

Recording Secretary Louise Shore read the minutes. Wallace Johnson made the motion to accept the minutes as read. Donna Rice seconded the motion. The minutes were approved.

Treasurer CeCe Morgan reported a balance in the Money Market account of $2043.69. A fee of $3.50 was charged because the account was under $2500.00. The checking account had a balance of $1539.21, but CeCe had written a check to Barbara Griffith for $1243.00 to pay on the loan for the Vestal building. This would leave a balance of $296.21. CeCe had been given a donation and ornament money to deposit. Becky Dyer made the motion to accept the treasurer’s report and Wallace Johnson seconded the motion. The treasurer’s report was approved.

Pat explained that Clay Barton was doing the work of transferring 1/4 of the Vestal building to the Oak Grove Historical Society to adjust real estate taxes for that portion of the building. We will now be responsible for insurance and utilities. $126,000.00 is still owed on the building. The payment to Barbara Griffith will be revised to reflect the changes. Pat Lewis asked for ideas of money making projects. We have the 2012 ornaments to sell, but we need to raise sufficient funds to continue preparing our portion of the building for occupancy. The Christmas homes tour was favored by the membership. Participating in the city wide garage sale or just having one on our own was suggested. Seeking pledges and possibly having cards printed with historical sites in Oak Grove to sell were among the ideas expressed. The outside of the building has been painted. The names of the businesses need to be stenciled on the doors. CeCe Morgan made the motion to adjourn. Patty Soerries seconded the motion. The meeting was adjourned. Respectfully submitted, Louise Shore, Recording Secretary

Those in attendance were:

Helen Owings
Helen Burres
Wallace Johnson
Donna Rice
Jack Hackley
Louise Shore
Pat Lewis
Becky Dyer
Patty Soerries
CeCe Morgan
Kathleen Baer
Dan Baer
Joyce Macrander
Verna Freels
Mark Fulks

Meeting Minutes
June 16, 2012

President Pat Lewis called the June 16, 2012 meeting of the Oak Grove Historical Meeting to order. The minutes were read. Ike Church made a motion to accept the minutes and Becky Dyer seconded the motion. The minutes were approved.

Barbara Griffith presented the treasurer’s report for CeCe Morgan. The Money Market account had a balance of $2044.46. The checking account had a balance of $1202.46. Ike Church made the motion to accept the treasurer’s report. Karen Findley seconded the motion. The treasurer’s report was approved.

Karen Findley reported that the 2012 Christmas ornaments have arrived. Some were sold at the Oak Grove All School Alumni Reunion. Pat Lewis, Barbara Griffith and CeCe Morgan were present to sell the ornaments. They had also received requests for some of the earlier ornaments. Karen asked if any of the members might have extras they were willing to sell. Available are about 1/2 case of Drug store ornaments and 1/2 case of the Old Mill ornaments.

The speaker for this meeting was Gene George. He has been interested in the life of Jesse James as a child about 10 years of age. He had seen the 1939 movie about Jesse James. He shared many of his experiences that connected him to family members of the James family as well as events he had attended. After his presentation, he opened the meeting up to questions from the members that were present. Several members had stories to share about Jesse James.

The meeting was adjourned.

Respectfully submitted,
Louise Shore, Recording Secretary

Those in attendance:

Anne Hallier
Floyd Evans
Ike Church
Kay Wheaton
Becky Dyer
Louise Shore
Jack Hackley
Gene George
Carol Grote
Phil Grote
Berta Graham
Patty Soerries
Barbara Griffith
Joanne Lewis
Joyce Macrander
Karen Findley
Pat Lewis
Glen Lewis
Dan Baer
Cindy Taylor
Wallace Johnson

Meeting Minutes
May 20, 2010

The Oak Grove Historical Society met March 20, 2010 in the Davis Center. President Pat Lewis called the meeting to order. There was no business meeting in February.

Hollis Dyer made the motion that the January minutes be approved. Kathleen Baer seconded the motion. The minutes were approved.

Notes from the February 18, 2010 Executive Board Meeting were read.

CeCe Morgan, treasurer, reported that there is a balance of $13,712.56 in the checking account. She had two checks from Holly Scarborough for a total of $750 to be deposited in the account. A contract has not been signed with Holly because of the need to do repairs to the building. As the Society may take over a portion of the building, Holly has been renting on a month to month basis. Pat Lewis reported on the progress being made to assess the work needed on the Vestal building. Ron Hackley had made recommendations and Sam Russell had also surveyed the project. CeCe Morgan, Mark Fulks, and Karen Findley met with Clay Barton to inquire about a possible need to provide insurance that would cover workers making repairs in the Vestal building.

Pat Lewis mentioned that we needed to work diligently to acquire new members. We needed to provide an inexpensive way to get seniors and youth for future memberships. As a quorum wasn’t present, no action was taken.

CeCe Morgan stated that the real estate taxes on the Vestal Building were higher than had been quoted to the Oak Grove Historical Society. We need to increase Barbara Griffith’s payment to compensate for the increase. When the Society takes possession of a portion of the building, we will need the assessor to check the area and adjust the real estate taxes as we are a non-profit organization. Mark Fulks has been working on a grant to help with remodeling expenses.

Income tax needs to be filed by May 15. A certain form is necessary for filing. CeCe Morgan stated that those donating to the Auction needed to contact her for information needed for the tax deductible status.

Barbara Lefholz thanked Pat Lewis for all the hard work she had done regarding work on the Vestal Building.

The meeting was adjourned.

Respectfully submitted by Louise Shore, Recording Secretary

Those in attendance:

Wallace Johnson
Dan Baer
Pat Lewis
Kathleen Baer
Glen Lewis
Louise Shore
Floyd Evans
CeCe Morgan
Barbara Lefholz
Hollis Dyer
Becky Dyer

Meeting Minutes
April 21, 2012

The April 21, 2012 meeting of the Oak Grove Historical Society was held at 10:00 AM at the Davis Center in Oak Grove, MO.

Pat Lewis called the meeting to order. The minutes were read. A correction needed to be made about the estimation of tuck pointing and painting. The $400 estimate was only for the painting of the outside of the building. Donna Rice made the motion to accept the minutes with the correction. Ike Church seconded the motion. The minutes were approved.

The treasurer’s report stated that the Money Market account had a balance of $5025.46. The checking account balance was $1943.37. The Commercial Bank had paid $180 for ornaments and another check for $50 was for the sale of ornaments. Pat Lewis stated that an outstanding bill for $300 plus for work that had been done…possibly breakers.

The citywide garage sale is April 28, 2012. The question was posed if the members wanted to participate. It was agreed that we would do so.

CeCe Morgan made a motion that we adjourn. Motion was seconded and passed.

Jack Hackley was the guest speaker. It gave an overview of the businesses and activities he experienced as a child in Oak Grove. He also shared stories about The Oak Grove Flying Club.

Those in attendance:

Anne Hallier
Larry Philpott
Kathleen Baer
Wallace Johnson
Jack Hackley
Barbara Lefholz
Ike Church
Laura Hackley
Joyce Macrander
Helen Owings
Carol Grote
Bill Lewis CeCe Morgan
Phil Grote
Louise Shore
Pat Lewis
Donna Rice
Wanda Philpott

Meeting Minutes
March 17, 2012

The March 17, 2012 meeting of the Oak Grove Historical Society was held at the Davis Center at 10:00 AM Pat Lewis called the meeting to order. The minutes were read. Joyce Macrander made the motion to accept the minutes as written. Barbara Lefholz seconded the motion.

CeCe Morgan presented the treasurer’s report. She had made two monthly payments for the building which accounts for the lower balance in the checking account. The balance in the checking account is $1806.37. Barbara Lefholz had made a donation. Dianne Hord was paid $107 for the website. The Money Market account has a balance of $5025.46. A check for $6008.18 for setting up the AC/Heating was issued. All new duct work was installed. There was no light in the furnace/AC area so a check was issued for wiring in the amount of $208.08. Barbara Griffith made the motion to accept the treasurer’s report. Joyce Macrander seconded the motion. Motion carried.

Greg McLallen had an estimate from a gentleman to paint the outside of the building for $400. CeCe Morgan made a motion to allow Greg McLallen to get a written bid for tuck pointing and painting. Berta Graham seconded the motion. Motion carried.

Karen Findley needs to have a picture of the old high school to order the 2012 Christmas ornament by May. They will be sold at the Alumni reunion on June 3, 2012. Louise Shore is responsible for getting a picture for the ornament.

Wallace Johnson spoke about the death of Wayne Webb, son of Walter and Roberta Webb.

Pat Lewis and Marge Morrison are working together to come up with ideas to increase the membership. It was decided that members of the original incorporation of the Oak Grove Historical Society would be counted as lifetime members. We are working on a list of those members.

Donna Minnick had sent notification of the Mayfest. Barbara Lefholz made the motion to not participate in the Mayfest. Joyce Macrander seconded the motion. Motion carried.

Jack Hackley invited members to join a mailing list he has to notify them of events held at the Broadway Grille. March 29, 2012 will be with Governor Jay Nixon as a guest.

Barbara Lefholz made the motion to adjourn. Ike Church second the motion. The meeting was adjourned.

Respectfully submitted,
Louise Shore, Recording Secretary

Those in attendance:

Ike Church
Wallace Johnson
Helen Owings
Barbara Lefholz
Anne Hallier
Kathleen Baer
Donna Rice
Floyd Evans
CeCe Morgan
Joyce Macrander
Pat Lewis
Jack Hackley
Berta Graham
Bill Lewis
Karen Findley
Barbara Griffith
Mary Turner
Louise Shore
 

Meeting Minutes
February 18, 2012

The February 18, 2012 Oak Grove Historical Society Meeting was called to order by President Pat Lewis. Recording Secretary Louise Shore read the minutes from the January meeting. Kathleen Baer made a motion that the minutes be accepted. Donna Rice seconded the motion. Motion carried.

Treasurer CeCe Morgan presented the treasurer’s report. The balance in the Money Market account is $11,031.89. The checking account balance is $3,824.77. An outstanding bill for the plumber for work on the sewer problem in Holly’s business will be paid when Pat Lewis presents it to CeCe. Donna Rice motioned that the treasurer’s report be accepted. Louise Shore seconded the motion.

Kathleen Baer introduced her guest, Anita Schindler (her sister).

Greg McLallen presented paint strips requesting the membership make suggestions for the color to paint the outside of the Society’s building. After some discussion, Kathleen Baer made a motion that Greg McLallen be given permission to purchase a brick colored paint for use on the outside of the building. Louise Shore seconded the motion. Motion carried. Greg stated that there is a need to stabilize the balcony in Holly’s portion of the building. He felt four posts either (6x6) or (6x8) would be sufficient. The membership preferred he use wood posts. He explained what he felt the next priority in preparing the building for occupancy was to get the heating and cooling units in place. Midge had requested that the screen door be repaired at her hair styling business. The membership agreed to have Greg McLallen supervise the work. Donna Rice volunteered to have signs prepared to give directions to the entrance of the Oak Grove Historical Society Museum whenever the building was ready for public viewing.

Pat Lewis stated that Jim Garner has a book of all the businesses in Oak Grove that he plans to donate to the Society. Pat Lewis welcomed our newest member, Charles Petty.

It was suggested that we have a speaker for our March meeting. Pat Lewis welcomes any suggestions. Some suggestions were: Gene George on Jesse James history and the Duncan Cemetery, Greg McLallen shared a story from a book, Saddle the Pale Horse written by Darryl W. Livings. It was from the Civil War era about the Crawford family.

Becky Dyer made the motion that we adjourn. Ike Church seconded the motion. Motion carried.

Respectfully submitted,
Louise Shore, Recording Secretary

Those in attendance:

Mary Turner
Barbara Griffith
Verna Freels
Louise Shore
CeCe Morgan
Bryan Hord
Pat Lewis
Greg McLallen
Dan Baer
Ike Church
Charles Petty
Anita Schindler
Patty Soerries
Kathleen Baer
Helen Owings
Wallace Johnson
Donna Rice
Joyce Macrander
Becky Dyer
Cindy Taylor

Meeting Minutes
January 21, 2012

January 21, 2012 at 10:00 a.m. at the Davis Center of Oak Grove, MO the Oak Grove Historical Society held their first meeting of the year.

Pat Lewis called the meeting to order.

The treasurer's report stated that the Money Market account had a balance of $38,798.39. The checking acount balance is $3237.77. The Christmas Homes Tour collected an additional $110. CeCe Morgan wrote a check to Greg McLallen to be paid to the gentleman responsible for cleaning out the attic. Greg McLallen was reimbursed by check for $117.00 for materials purchased for the Historical Society building. Becky Dyer made a motion to accept the treasurer's report. The treasurer's report was approved.

Barbara Lafholz made a motion to repay Barbara Griffith the $27,775.00 for the loan used in the restoration of the Vestal Building. Marge MOrison seconded the motion. The motion was approved. A check was written to repay Barbara Griffith for the loan of $27,775.00. The Oak Grove Historical Society had paid $10,000.00 toward the restoration of the Vestal building.

Gaius Reinbold supplied dumpsters for the removal of items from the attic. The cost was $410.00 for the dumpsters. Gaius discounted the rental to $300.00. A letter of appreciation was to be sent to Gaius along with a tax deduction form by CeCe Morgan.

Pat announced that we could apply to the Truman Heartland Foundation for grant money again this year.

Pat requested that the members consider how the balance of $11,023.39 should be spent. Barbara Griffith made a motion that Greg McLallen be authorized to get bids and prioritize the work that would be needed to prepare the Historical Society's museum. Barbara Lefholz seconded the motion. Motion carried.

Election of 2012 officers was opened for nominations. Becky Dyer made the motion to retain the present board members by acclamation. Ike Church seconded the motion. Motion carried. The following officers for 2012 are:

President Pat Lewis, Vice-President Donna Rice, Treasurer CeCe Morgan, Recording Secretary Louise Shore, Corresponding Secretary Joyce Macrander. On the Executive Board are members, Carol Grote and Karen Findley.

Becky Dyer will assist CeCe Morgan collecting rent from renters. Barbara Lefholz offered to write thank you letters. Marge Morrison offered to work on membership.

Pat expressed her appreciation to members for all the work they have done for the Society.

The motion to adjourn was made by Ike Church. Becky Dyer seconded the motion. The meeting was adjourned.



Respectfully submitted,

Louise Shore, Recording Secretary



Those in attendance:

Patty Soerries
Phil Grote
Carol Grote
Becky Dyer
Pat Lewis
CeCe Morgan
Ike Church
Anne Hallier
Kathleen Baer
Dan Baer
Barbara Griffith
Floyd Evans
Barbara Lefholz
Marge Morrison
Bill Lewis
Glen Lewis
Louise Shore